Delegations to Council

Persons desiring to appear before Council or Committee are required to make arrangements with the Clerk's Department. The written request for a delegation must be received by the Clerk's Department by 4:30 p.m. on the Tuesday prior to the Council or Committee meeting. The request must include the name, address, telephone number and reasons for the appearance, access the delegation request form. The delegation may speak for five minutes followed by a question period. Debate between the delegation and Council is not permitted and generally, the delegations are received for information or Council may direct staff to provide additional information at a future meeting. Decisions are usually not made until the staff report is debated.

A delegation shall be permitted to speak only once on the issue and shall not be placed on a future agenda to discuss the same matter within six months of the last appearance by the same delegation unless there is new information that Council should be made aware of.

When appearing before Council, individuals are asked to come to the delegation desk, state their name and direct their questions and/or comments to the Council. The appropriate way to address Council is to preface their surname with “Mayor” or “Councillor”. Applause or other displays of public outburst are inappropriate.

Petitions & Communications

Every communication presented to Council should be legibly written or printed, signed by the author, include their address and must not contain any defamatory allegations, impertinent or improper matter. Delegations are requested, for the public record, to provide a copy of their speaking notes and any additional information they present which is not included in the agenda to the Clerk.

Contact(s)